07:34:03 Samantha Hager - Colorado State Library: Colorado has a state depository program. We have 7 that still receive print publications. 4 are virtual depositories 07:36:25 Kelly Robertson, NSLA: Nevada State Library tries to capture everything that's a public document, except ephemera for Nevada. We have a state depository program and send out tangible and digital documents 07:37:34 LINDA MUSSER: For your print documents, what classification scheme do you use? 07:38:00 Kelly Robertson, NSLA: We use a modified Swank classification 07:38:38 Brenda Hemmelman: South Dakota has a state depository program. State agencies by law provide us with print and electronic reports and materials (annual repts, highway, environmental, legislative, health repts, etc) Two depositories still receive paper. Digital collections are at http://sdsdl-montage.auto-graphics.com/ 07:38:45 chapmanb: At Purdue we use Dewey for Indiana state publications through 2008, then starting in 2009 we switched to LC. 07:39:04 Elizabeth McDonald: at University of Memphis we use LC 07:39:07 Andrea Morrison: Indiana has a state depository program with 12 libraries. Indiana University, Bloomington is in the program, but doesn't collect much outside the program, although we did in the past. The Indiana State Library also publishes a Checklist of Indiana State Documents, https://www.in.gov/library/2627.htm. We use LC classification. 07:41:05 Chris Brown: The Colorado State Library provides MARC records for state pubs, with monthly downloads available. The U. of Denver is not a state depository, but does download these state records into our catalog. 07:41:24 Jen Kirk, Utah State University: Academic library here: We subscribed to mailing lists for years. When print dwindled we did not move to collect digital documents. The collection is stagnant at the moment. Looking to potentially revitalize. All of these questions are a good starting point for me to consider as we look to the future. Glad to learn from you all! 07:41:35 Amy Brunvand: In Utah there is a digital state docs library. One constant problem is, when consultants do reports for state agencies they aren't in the depository. 07:42:14 Aimée Quinn: WA has a state depository which collects and catalogs materials. The program is codified in the RCW (Revised Code of Washington). The State Library provides bibliographic records for electronic documents which is the majority of materials but a box of tangible materials comes every once in a while. There are different tiers of depositories and CWU is a tier 1, meaning we receive all that are available but only have to keep for 5 years. 07:42:32 Samantha Hager - Colorado State Library: In Colorado the agencies are required to send them, but often forget to -- so we manually review agency websites to grab pdfs of the reports 07:43:15 Emily Wiechmann: The Missouri State Library no longer has a depository program, because very few agencies still publish print-only documents. Instead, we have a State Public Access Program where we make publications available in one place online: https://archive.org/details/missouristatepublications We use our MODOC classification system, which is a modified version of SUDOC. 07:43:23 Bruce Pencek: My experience has been that many state agencies can be oblivious of their obligation to deposit their publications and may have few incentives to make their docs discoverable. What are states doing to ease the burden on agencies not only to deposit but also to provide consistent metadata? 07:44:08 Aimée Quinn: I forgot to mention the WA State Library will always have top priority for any tangible copies so if an agency provides only two copies, they both go to the State Library. 07:44:08 Perveen Rustomfram: In TN, we have a state depository program with 6 libraries designated as depository libraries. The deposit system was not working very smoothly. A group of state docs coordinators got together and with the help of the State association, and the State Librarian we approached the Sec of State to amend the law to suit our present needs. Still working on getting it running smoothly. State Library uses Archive It to crawl agency websites. We don’t get all the docs published. Are still trying to get a workable system going. Especially, with the proliferation of PDFs, we are exploring how to store those. 07:44:16 Katie Fearer (Alaska): curious about learning more about the Oregon's automatic feed 07:44:27 Angela: Texas requires by statute for submission. We have ArchiveIt and now Preservica for electronic state publications 07:45:05 Tami Wilkerson: I would also like to know more about Oregon's auto feed please. 07:45:15 Brenda Hemmelman: SD law has no "teeth" either. 07:45:33 Kelly Robertson, NSLA: We're looking into spidering 07:48:13 chapmanb: A key problem in providing user access to many state digital only documents is the absence of OCLC records for such materials. 07:49:17 Tami Wilkerson: +1 chapmanb. That is why we always catalog in OCLC 07:50:28 Kelly Robertson, NSLA: I catalog everything in OCLC, but a lot of our libraries don't subscribe. They can view our MARC records in our public catalog instead. 07:50:33 Ben Clanton: Question for Jey: I believe you mentioned a state documents listserv. Is that one solely for Oregon docs, or is it a nationwide listserv concerning state rather than federal documents? 07:50:58 Samantha Hager - Colorado State Library: I often use the Wayback Machine to try and find old state publications 07:53:28 Andrea Morrison: I also use HathiTrust to find old state publications. I agree that we need more cataloging for digital state docs! 07:54:08 Eric Cartier: The State Documents Collaborative Group. Susan Leach-Murray is the leader: https://godort.libguides.com/State-Docs-Collaborative-Group 07:54:09 Samantha Hager - Colorado State Library: The State Documents Collaborative Group https://godort.libguides.com/State-Docs-Collaborative-Group 07:54:37 Ben Clanton: Thank you for that link! 07:54:52 Jennifer Jones: What kind of digital preservation practices are being utilized to protect against hardware becoming obsolete? Digital info can be so fragile, and I’m curious what methods are being used to protect that information. 07:54:59 Aimée Quinn: It is a great, supportive group 07:55:20 Carmen Miller: Be sure to email Susan to sign up for notifications of when the next meeting is, her email is on that page 07:57:00 Jim Kammerer : You can query your Archive-It collection for a report of all PDFs collected. Has anyone compared what percent of print items that you received is not automatically collected via Archive-It? 07:57:07 Jennifer Jones: Thank you! 07:57:20 Angela: Thank you! 07:57:23 Aimée Quinn: Thanks so much for a great conversation! 07:57:24 Jen Kirk, Utah State University: Thank you all! 07:57:28 Eric Cartier: Merci ~ 07:57:28 Ben Clanton: Thank you, everyone! 07:57:29 Natalia Estrada: Thanks, all! 07:57:33 chapmanb: Thank you. 07:57:39 Sara Prebenda: Thank you 07:57:41 Emily Wiechmann: Thank you! 07:57:41 Lisa Pritchard: Bye, thank you so much. 07:57:41 Emily Keller: Thank you!!! 07:57:46 Andrea Morrison: GODORT cataloging is looking for documents classification schemes and cataloging guides for the toolboxes! https://godort.libguides.com/cataloging?b=g&d=a&group_id=16681